State & Local Government Resource

State & Local Procurement Guide

Step-by-step guide to procuring Thalen Technologies IT implementation services through cooperative purchasing contracts, state master agreements, RFP processes, and grant-funded projects.

Streamlined Procurement Options

Multiple procurement paths to simplify contracting and reduce acquisition time for state and local government agencies.

Faster Procurement

Reduce procurement time from 6-12 months (traditional RFP) to 1-4 weeks with cooperative purchasing contracts.

Competitive Pricing

Pre-negotiated pricing with volume discounts and most favored customer clauses ensuring best government pricing.

Pre-Vetted Vendor

Cooperative contracts include vendor vetting, compliance validation, and past performance review reducing agency risk.

Simplified Compliance

Contracts include pre-established compliance frameworks (StateRAMP, CJIS, accessibility) reducing legal and procurement overhead.

Cooperative Purchasing Contracts

NASPO ValuePoint

Multi-state cooperative purchasing for cloud services and IT solutions

Scope: All 50 states and territories

Procurement Process

  1. 1Verify your state participates in NASPO ValuePoint Cloud Solutions contract
  2. 2Review Thalen Technologies's NASPO contract number and scope of services
  3. 3Issue purchase order or task order against NASPO contract
  4. 4No RFP required - pre-negotiated pricing and terms

Timeline: 2-4 weeks from PO to project start

Key Benefits

Pre-vetted vendor
Competitive pricing
Simplified procurement
Reduced legal review

Sourcewell

Cooperative purchasing serving 50,000+ government and education entities

Scope: Government, education, nonprofit nationwide

Procurement Process

  1. 1Confirm your agency is eligible for Sourcewell contracts (most government entities qualify)
  2. 2Review Thalen Technologies's Sourcewell contract #012345-ABC
  3. 3Complete Sourcewell registration (if not already registered)
  4. 4Issue purchase order directly to Thalen Technologies

Timeline: 1-3 weeks from PO to project start

Key Benefits

No membership fees
Simplified procurement
Compliant with state purchasing laws
Volume pricing

OMNIA Partners

Public sector procurement cooperative with competitively solicited contracts

Scope: Public sector entities nationwide

Procurement Process

  1. 1Verify your agency's eligibility for OMNIA Partners contracts
  2. 2Review Thalen Technologies's OMNIA contract R191902
  3. 3Complete OMNIA participation agreement (one-time)
  4. 4Issue purchase order or statement of work

Timeline: 2-3 weeks from PO to project start

Key Benefits

Competitively solicited
Transparent pricing
Reduced procurement time
Audit-ready documentation

State Master Agreements

Direct state-specific IT services contracts

Scope: 12 state master agreements

Procurement Process

  1. 1Check if your state has a master agreement with Thalen Technologies (contact us for list)
  2. 2Review state-specific contract terms and pricing
  3. 3Issue task order or purchase order against state contract
  4. 4Follow state-specific procurement procedures

Timeline: 1-4 weeks depending on state requirements

Key Benefits

State-specific terms
Pre-approved vendor
Streamlined state compliance
Local support

Traditional RFP Support

For county and municipal governments requiring competitive RFP processes, Thalen Technologies provides comprehensive response support with local references and transparent pricing.

RFP Response Expertise

Full RFP response support including technical approach, past performance, pricing, and compliance documentation.

Local References

State and local government references from similar projects with documented outcomes and client contacts.

Transparent Pricing

Clear, competitive pricing with no hidden fees and flexible engagement models (fixed-price, T&M, hybrid).

Compliance Documentation

StateRAMP, CJIS, state data privacy, and accessibility compliance documentation ready for RFP submission.

RFP Timeline & Process

1

RFP Review & Questions (Week 1)

Review RFP requirements, submit clarifying questions, and confirm compliance with mandatory requirements.

2

Response Development (Weeks 2-3)

Develop technical approach, gather past performance references, prepare pricing, and compile compliance documentation.

3

Submission & Presentation (Week 4)

Submit comprehensive RFP response and participate in oral presentations or demonstrations as required.

Grant-Funded Project Support

Thalen Technologies supports state and local agencies with federally-funded projects including ARPA, BEAD, and state-specific technology grants with compliance tracking and audit-ready documentation.

ARPA (American Rescue Plan Act)

State and local fiscal recovery funds for IT modernization, cybersecurity, and digital services

Thalen Technologies Support: Grant compliance tracking, eligible expense documentation, audit-ready reporting

BEAD (Broadband Equity, Access, and Deployment)

State broadband infrastructure grants with IT modernization components

Thalen Technologies Support: Technical assistance, matching fund strategies, compliance documentation

State-Specific Grants

State technology modernization funds, cybersecurity grants, and public health IT grants

Thalen Technologies Support: Grant application support, budget development, performance reporting

Grant Compliance Capabilities

Eligible expense documentation and tracking
Quarterly and annual performance reporting
Audit-ready project documentation
Federal funding compliance expertise
Interactive Tool

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Download the Complete Procurement Guide

Get the full state and local procurement guide with contract details, step-by-step processes, and contact information for each procurement path.